The Paperwork Reduction Act Printing Dilemma
The Reality Check
The Paperwork Burden Reduction Act (PBRA) promised flexibility and simplification for Form 1095-C distribution. Instead, it has created a labyrinth of new compliance requirements that may actually increase your workload. You don't have to navigate this alone.
What Hasn't Changed
Let's be crystal clear: creating Forms 1095-C remains mandatory. ACA hour monitoring and employer reporting obligations are unchanged. The "reduction" in the act's name refers only to delivery methods, not the core compliance burden.
We help you navigate these complexities and avoid costly missteps along the way.
New Compliance Requirements
If you opt for alternative delivery methods, you must meet these additional requirements:
Website Notice Requirement
Clear notice on your public website from March 2nd through October 31st, 2026, informing all potential recipients about delivery method changes.
Electronic Consent Management
Collect and archive employee consents for electronic delivery, demonstrating compliance with electronic delivery requirements.
On-Demand Paper Backup
Maintain ability to print and mail paper forms within 30 days for employees who don't consent to electronic delivery.
Delivery Method Comparison
| Method | Requirements | Complexity |
|---|---|---|
| Traditional Printing | Print and mail all forms | Low |
| Electronic Delivery | Employee consent required | Medium |
| On-Demand | Website notice + backup printing | High |
The Resource Reality Check
For businesses with cutting-edge technology systems and well-equipped HR departments, these changes may appear manageable. However, for organizations with limited resources, the new requirements represent additional work and complexity, not reduction.
The cruel irony? You still need to maintain printing capabilities regardless of which "modern" delivery method you choose.
Critical Questions for Your Business
Bottom Line
Despite its promising name, the Paperwork Burden Reduction Act may create more administrative burden than it eliminates. For many businesses in 2025, traditional printing methods remain the most practical and straightforward option.
The key is honest self-assessment: evaluate your capabilities, resources, and risk tolerance before diving into these "simplified" alternatives.
You don't have to do compliance alone.
Compliance can be time consuming, complex, and it can cost you. We make the rules and regulations easier to understand and follow – but we’re also here to help you along the way.
This blog is up to date as of June2025 and has not been updated for changes in the law, administration or current events.
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